How Team4 Helped a Custom Bike Builder Stay in Charge

The Business

This isn’t your average garage. Our client is a small, highly skilled team of custom motorbike builders, crafting handcrafted, high-performance bikes for serious enthusiasts. Founded in April 2022, they’re all about precision, passion, and premium results, with every bike built from scratch to suit the rider.

The Problem

Three months into trading, they realised the bikes were coming together beautifully. But the books, not so much. They wanted to run the business properly from day one, but financial admin wasn’t their strong suit. Bookkeeping, VAT, reporting… it was all eating into valuable workshop time. They needed a proper system, solid advice, and someone they could trust to keep them on track.

Our Approach

We started by getting the basics in place, calmly, clearly, and with no overwhelm. We set them up with Xero and Hubdoc, giving them a cloud-based system that handles receipts, transactions, and sales invoices in one streamlined flow. We:

Connected live bank feeds for real-time visibility
Customised the Chart of Accounts to fit their unique setup
Caught up their accounts and brought everything up to date
Gave them simple training to issue invoices with confidence

From the start, it wasn’t just about doing the work; it was about giving them clarity and control.

Early Wins

Once everything was up and running, the benefits kicked in quickly:

We spotted that they’d hit the VAT registration threshold, something they hadn’t clocked yet. We handled the whole registration and compliance process.
We reclaimed VAT on pre-trading expenses, giving them a healthy cash flow boost at just the right time.
Our first set of management accounts showed their profit margins weren’t where they should be. We dug into the figures, explained what was happening, and helped them adjust their pricing and costs.

Why It Works

This partnership just works, and here’s why:

They’ve got passion and pride in what they do
They’re collaborative, open, and proactive
They treat us like part of the team
They understand the value of expert support

When a business knows where it’s headed, it’s a privilege to help them get there.

The Impact

By outsourcing their finance function early, they’ve freed up time, avoided costly mistakes, and built a strong foundation for growth. With us looking after the numbers, they’re free to focus on what they do best – building world-class bikes for clients who love them.

Latest From Our Clients

“A Professional and Knowledgeable Company”

“I would have absolutely no hesitation in recommending Team4 to anyone who is looking for a professional and knowledgeable company, one that will in fact help you to select the right accounting software to suit your business & not theirs. I’m very pleased with the service that has been provided by the team in bringing our existing accounting software up to date by taking us from a desktop system to an online system that is recognised & approved by the HRMC. Thank you Team4.”

– Juice Electrical Services
“Saved My Sanity!”

“A completely professional team who make bringing in an outsourced bookkeeping team easy – super friendly, always helpful and love to be in the detail. The whole team saved my sanity!”

– Emma Perrin